Overview

Having folios scattered across AMCs or relying on spreadsheets can make it difficult to track investments, verify holdings, or address client queries efficiently. You often end up spending time switching between platforms just to gather basic folio-level data.

The Folio Lookup screen brings all client folios into one place, allowing you to quickly filter, manage, and act on them - whether it’s assigning them to applicants or updating identifiers. For every folio, you can also download a Statement of Account (SOA), which gives you a complete transaction record, essential for audits, reporting, or compliance.

In this article, we’ll walk you through how to access the Folio Lookup screen, explore its key functionalities, and generate SOAs in a few clicks.

Destination:

Broker Dashboard > Menu > Folio Lookup

Folio Lookup Screen

The Folio Lookup screen is an access point where brokers can view, filter, and manage folios across their entire client base. It simplifies routine tasks such as tracking investments, verifying holdings, or preparing reports.

You can use the Folio Lookup screen to:

  • Filter them based on: Folio Number, Applicant Name, Fund, Category, or RTA

  • If you do not want to apply any filter, simply click on the Apply button to view all folios

  • The list of folios appears here with the following details:

    • Scheme Name

    • Applicant Name

    • PAN

    • Amount

    • Folio Type

    • IIN/UCC/CAN Number

  • You can even perform actions on folios right here. Just select the folios on which you want to implement an action. Available actions on each folio include:

    • Assign Folio to Existing Applicant

    • Demerge Clients

    • Update IIN/UCC/CAN

    • Delete IIN/UCC/CAN Mapping

    • Delete Manual Txns


SOA Download

This feature enables brokers to generate a complete transaction history for any selected folio. To open the SOA screen, click the SOA icon next to the desired folio.

A popup window appears, divided into two sections:

Section 1: Folio Info & Download Options

Section 1 displays the folio’s key details—such as scheme name, folio number, and applicant—and provides the option to download the following:

  1. SOA file: Use the dropdown to select your period (Since Inception, Current Financial Year, Previous Financial Year, Custom Period) and click to generate the SOA PDF.

  2. Common Transaction Form: Download a prefilled form PDF containing your folio and scheme details.

  3. Transaction Statement: Click the PDF or XLS icon at the top right to download the full transaction statement in your preferred format.

Section 2: Transaction History


 Lists every transaction for the folio with details such as:

  • Transaction Date, Transaction Type, ARN Number, Transaction Amount, NAV Rate, Units/Nos, Balance Units


Next Steps

Once you’ve consolidated folio data and downloaded the SOA:    

  • Review the transaction history to reconcile client portfolios.

  • Use the exported statements for reporting, audits, or client reviews.

  • Return to the Folio Lookup screen at any time to apply additional actions or filters as needed.

If you encounter any issues with filtering folios, performing actions, or downloading SOAs, please reach out to our support team or raise a ticket through the Help Center for prompt assistance.