Billing for AMCs and Advisory Fee

Broadly speaking, there are 2 types of bills which can be created in Investwell Mint.

1. Client Bill - These are bills that you can raise to your Investors for advisory services provided.
2. AMC Bill - These are bills that you can give to an Asset Management company in exchange for Distribution Commission Received.

Client Bill is useful in case you are a Registered Investment Advisor (RIA).  The system allows you to create a bill on 2 basis

1. Flat Bill - In this you need to enter the amount of the invoice
2. AUM Based Bill - In this bill you can choose the Average AUM in all the folios for a client and apply a Fee % on it to arrive at a Total Fee Amount.

You may create a Quotation invoice first and then choose to create a Tax Invoice. Tax Invoice no. will be in a predefined Invoice series no. and GST Amount will be calculated if GSTIN is entered in the client's profile and similarly in ARN Holder's profile (in Settings >> ARN Settings).

AMC billing

Billing module now allows you to create 2 kind of AMC bills

• Inclusive of GST - Commission added by you in the system includes the GST.
• Exclusive of GST - GST is calculated over and above the commission added by you in system. For example, a ₹10,000 commission with 18% GST results in a total invoice of ₹11,800 (₹10,000 + ₹1,800 tax). 

Creating an AMC Bill 

SECTION 1 — Navigation

Follow this path to reach the Create AMC Bill screen:

Dashboard  →  Billing  (left sidebar)  →  Create AMC Bill

The Billing menu is located in the left-hand navigation panel. Click to expand it, then select Create AMC Bill.

SECTION 2 — Steps to Create an AMC Bill (Exclusive of GST)

Part A — Fill in Bill Details

1    Choose Bill Type    Ensure AMC Bill is selected (radio button at the top of the form).

2    Select Fund    Choose the AMC / Fund from the Fund dropdown. Billing Name, GSTIN, and address fields will auto-populate.

3    Select ARN    Choose the relevant ARN from the ARN dropdown.

4    Invoice Date    Auto-filled with today's date. Edit if required.

5    Invoice No.    Enter a unique invoice number for this bill.

6    Party Reference No.    (Optional) Enter the AMC's reference number if available.

7    Commission Received (Rs.)    Enter the gross commission amount received from the AMC including GST or enter the net commission received excluding GST

8    Billing Period    Set the From Date and To Date for the billing period using the date pickers.

Part B — Enable 'Exclusive of GST/Inclusive of GST' ⬅ Key Step

Locate the GST toggle on the right side of the form:

   Inclusive of GST  [ toggle]  Exclusive of GST

Click the toggle to switch to Inclusive of GST or Exclusive of GST. 

• Inclusive GST - GST amounts (CGST, SGST, IGST) will be calculated within the entered commission amount.
• Exclusive GST - GST amounts (CGST, SGST, IGST) will be calculated on top of the entered commission amount

Part C — Complete & Submit

9    Verify GST Amounts    CGST %, SGST %, and IGST % are auto-filled. Confirm the calculated tax values (₹) are correct.

10    Bill Description    Auto-populated with a standard description. Edit if needed.

11    Signatory Name    Enter the name of the authorised signatory for the invoice.

12    Click Proceed    Click the Proceed button to move to the confirmation screen.

13    Click Create Invoice    Review the summary, then click Create Invoice to generate the bill.

SECTION 3 — Viewing & Downloading the Bill

After the invoice is created, follow these steps to download it:

1    Go to AMC Bill Register    Navigate to Billing → AMC Bill Register from the left sidebar.

2    Find Your Bill    Locate the bill by Invoice No., Fund name, or Invoice Date in the register list.

3    Click Actions Menu    Click the three-dot (⋮) Actions icon on the right side of the bill row.

4    View Invoice    Select View Invoice. The Tax Invoice PDF opens in a preview panel.

5    Download PDF    Click the Download icon (⬇) in the PDF viewer toolbar to save the invoice as a PDF file.

SECTION 4 — Quick Reference Summary

Create a new AMC Bill    Billing → Create AMC Bill

Set GST as Exclusive/Inclusive   Toggle

View all created AMC bills    Billing → AMC Bill Register

Download invoice as PDF    AMC Bill Register → ⋮ Actions → View Invoice → ⬇ Download