As you start using Mint for the first time you will have to perform some data correction activities like merging duplicate Investors and Creating Families. These actions can be performed in the Clients page available from the Navigation menu.
Clients menu helps you manage all your clients profile details. You can navigate to their portfolio from here, group clients into families under a family head. Actions that can be performed here are -
Creating a family
Assigning a Relationship Manager or Sub Broker
Enable/Disable online transaction
Enable/Disable Lock profile
In Mint, we create investors by detecting unique First Applicant name and PAN in folios. If in any folio we only find a name without PAN, a corresponding new investor is created. You have 2 ways of merging duplicates.
Option 1 -Clients Menu
This is useful to merge a few clients together
Step 1 : Go to the Clients menu and the list of all clients can be seen
Step 2 : Select all the clients that you want to merge together.
Step 4 : After “Merge Duplicates” is selected, a list of client for which the action needs to be performed will be seen.
Step 5 : Now choose the 1 client that you want to keep and click on Apply. This action will merge the rest of the clients to the selected one.
Step 6 : A confirmation pop-up will be coming and after clicking on Yes the clients will be merged.
The AUM of folios along other assets of shares, insurance etc will be transferred to the chosen client after 1 hour (max) from when the merge action is performed successfully
Option 2 -Duplicate Finder
This is useful when there are multiple sets of duplicate clients that need to be merged.
Step 1 : Go to Duplicate Finder under Data Management and a list of duplicate parameter types can be seen.
Step 2 : Select from the Duplicate parameter type for which the merging action needs to be performed.
Step 3 : After selecting the Name ,click on Apply
Step 4 : The list of all clients will be coming with the same name and it will be divided into different groups based on the name.
For Eg- If ABC client is created 5 times it will be grouped under a separate group and if Abhishek is created 2 times that name will be shown in a different group so that you can identify it easily.
Step 5 : Select all the clients for which merging action needs to be performed.
Step 6 : After selecting all the clients, click on Proceed
Step 7: After Proceed is clicked the following screen will come where we have an option “Choose Action”
Step 8 : From the drop-down menu choose “Merge with” option
Step 9 : After the “Merge With” option is chosen, select 1 client which needs to be kept and rest of the duplicate clients will be merged into the selected one.
Step 10 : Click on Apply button after the client name is selected
Step 11: A confirmation pop-up will be coming and after clicking on Yes the clients will be merged.
The duplicate finder type i.e. Name, PAN, Email Id, Mobile, Date of Birth is a multi select option.
The AUM of folios along other assets of shares, insurance etc will be transferred to the chosen client after 1 hour (max) from when the merge action is performed successfully.